“Strategic sourcing” describes an ongoing evaluation of an organization’s sourcing operations. Its goals are to reduce supply chain management-related risk factors and Total Cost of Ownership (TCO). It also establishes the rapport between a company and its suppliers.

While there are many variations, Gibson Consulting experts educate us about the best strategic sourcing process. The following are the elements of a typical step-by-step strategic sourcing process:

Examine corporate expenses

This involves finding the sourcing category or commodity—including product quantities, varieties, and sizes—and the amount spent on goods and services, current supplier prices, and specification setting. Establishing user profiles is another phase in this process, for instance, their location and identity. It is usually a good idea to complete this stage with as much information as feasible.

Analysis of the supply market

This can assist you in comprehending the market supply and influence your overall sourcing plan. Given the recent supply chain snags, you must determine whether to purchase these goods locally or import them from outside. Whichever way you buy it—from abroad or locally—will it reach you promptly? Analysis of all these factors must take the market supply into account. By conducting a market analysis, you can choose a strategy method that best matches the kind of service you are sourcing.

Create a sourcing strategy.

For maximum effectiveness, the procurement team should create a sourcing strategy. Remember that you haven’t chosen a supplier yet. You are reducing the possibilities from your supplier pool and defining the qualification requirements.

The ultimate goal is to minimize risk and expense by deciding where and from whom you will buy the goods or services you want. In this step, it is essential to consider both current and potential suppliers. Examine the requirements your current suppliers are meeting or failing to meet and consider the qualities you are looking for in a future provider.

Gather supplier data

This is the moment to begin the sourcing procedure. You’ll need complete supplier information to back up the data gathered in the earlier step. For this reason, you can ask suppliers for RFQs, RFPs, or RFIs. Make sure your providers can provide accurate information about your business needs by clearly stating them.

Haggle and choose a supplier.

Since you have already gotten in touch with several vendors, you have undoubtedly begun to identify which ones you may want to collaborate with. This step involves starting the negotiation process and deciding who and why you will purchase the good or service.

Implement and integrate

After all of your talks with possible suppliers, you begin informing the suppliers you have chosen about who will be a part of your supply chain. You start to include them as a stakeholder at this point.


Selecting a supplier is only the first step in a strategic sourcing process. It is crucial to track the performance of suppliers throughout time. To do this, assess the product’s current state, monitor the outcomes, and ensure the objective is being met. Finally, you should continuously evaluate your suppliers’ effectiveness and sourcing procedure to guarantee optimal ROI (Return on Investment).

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